Privacy Policy
Privacy Policy
The Hawthorn is committed to protecting and respecting your privacy. We adhere to the Privacy Policy (the “Policy”) together with any disclaimers sets out the basis on which any personal data we collect from you or that you provide to us, or that is provided to us relating to you (“Data”) by any means will be processed. Please read the following carefully to understand our use of personal data. Please note that the Policy relates only to living individuals in relation to personal data relating directly to themselves, and not to persons in any other capacity.
INFORMATION WE MAY COLLECT FROM YOU
We collect personal data from you which you volunteer when you provide such personal data to us, or via our services with which you interact. We may also be given other personal data relating to you by other persons, or we may obtain such other personal data about you as may be provided to us in the course of our legitimate business activities.
We may collect and process Data, including the following in the course of providing services to you, which could contain your personal data: your full name; your address; your various email addresses; your various phone numbers including mobile phone numbers; your nationality; your address; financial information about you, including your bank account details, credit card details, or other payment details; details of contracts you have entered with third parties for us to provide services to you; details of your relationship to other parties; details of your membership of professional or other organisations; your date of birth; details of your children and other relations; medical details, including details of allergies; details of your car registration number; details of your driving licence; details of your passport and all other Data which you ask us to process on your behalf, or which is necessary for us to process in order for us to fulfil our role as providing accommodation, gym, leisure, retail or food related services to you.
WE MAY ALSO PROCESS OTHER DATA, WHICH IS NOT PERSONAL DATA
When you access our website or wi-fi facilities, your device’s browser provides us with information such as your IP address, browser type, access time and referring URL which is collected and used to compile statistical data. This information may be used to help us to improve our website and the services we offer, and to offer services to you.
SECURITY AND WHERE WE STORE YOUR PERSONAL DATA
We are committed to protecting the security of your personal data. We use a variety of security technologies and procedures to help protect your personal data from unauthorised access and use. As effective as modern security practices are, no physical or electronic security system is entirely secure. We cannot guarantee the complete security of our databases, nor can we guarantee that information you supply will not be intercepted while being transmitted to us over the Internet. We will continue to revise policies and implement additional security features as new technologies become available.
The transmission of information via the internet is not completely secure and may involve the transfer of data to countries outside of the European Economic Area (EEA). This occurs typically through use of cloud solutions for web hosting, email hosting or proprietary software solutions delivered to us through the Cloud. We do not however authorise any third party to use your personal data for their own purposes. Non EEA countries may not provide an adequate level of protection in relation to processing your personal data. By submitting your data, you agree to this transfer, storing and processing.
Although we will do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to us. Any transmission of data is at your own risk. Once we receive your personal data, we use appropriate security measures to seek to prevent unauthorised access.
USES MADE OF YOUR PERSONAL DATA
We use your personal data that we hold to:
In our legitimate interest of advertising our services, provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes (our list of services below);
carry out our obligations arising from any contracts entered into between you and us;
in our legitimate interest of advertising our services, provide details of any loyalty scheme or promotion;
comply with legislation; and/or
notify you about changes to our services.
COOKIE POLICY
This Cookie Policy explains how The Hawthorn (“we”, “us”, or “our”) uses cookies and similar technologies to recognize you when you visit our website at www.thehawthornhotel.ie (“Website”). It explains what these technologies are and why we use them, as well as your rights to control our use of them.
What Are Cookies?
Cookies are small data files that are placed on your computer or mobile device when you visit a website. Cookies are widely used to make websites work, or to work more efficiently, as well as to provide reporting information.
Why Do We Use Cookies?
We use cookies for several reasons:
Essential cookies: These are necessary for the website to function and cannot be switched off.
Performance and analytics cookies: These help us understand how visitors interact with our website.
Functionality cookies: These allow the website to remember choices you make.
Advertising cookies: These are used to deliver advertisements more relevant to you and your interests.
Types of Cookies We Use
| Type | Purpose | Duration |
|---|---|---|
| Strictly Necessary | Enables core functionality | Session |
| Analytics | Tracks usage for site improvement | 6 months |
| Preferences | Remembers user settings | 1 year |
| Marketing | Delivers targeted ads | 1 year |
LIST OF SERVICES
Accommodation, restaurant, bar service and other food related services. We may use your data to send you information relating to our services, events and products which may be of interest to you. If you do not want us to use your data in this way, please notify us to that effect.
We keep your Data for varying periods according to our Retention Schedule (DPG06 The Hawthorn-Retention Policy.pdf).
DISCLOSURE OF YOUR INFORMATION
We may disclose your Data to third parties who provide a service to us or in the event that we sell or buy any business or assets, in which case we may disclose your Data to the prospective seller or buyer of such business or assets or if we are under a duty to disclose or share your Data in order to comply with any legal obligation, or to protect our rights, property, or safety of staff or customers.
Currently we disclose your Data to the following providers.
| Provider / Recipient | State “EU” or alternatively state jurisdiction to which the Data is transferred |
|---|---|
| Opera Cloud PMS | Data processed within the EEA |
| NetAffinity Booking Engine | Ireland – Data processed within the EEA or in countries with EU adequacy decisions; no transfers outside the EEA without explicit consent and appropriate safeguards |
| Elavon Opayo | Data processed within the EEA |
| Ideas G3 RMS | USA – Data transferred under SCCs; certified under the EU – U.S. Data Privacy Framework |
| Connacht Hospitality Group consisting of: | |
| The Residence Hotel | Ireland – Data processed within the EEA |
| HYDE Hotel | Ireland – Data processed within the EEA |
| Connacht Taverns Ltd | Ireland – Data processed within the EEA |
| The Connacht Hotel | Ireland – Data processed within the EEA |
| Galway Bay Golf | Ireland – Data processed within the EEA |
| Galway Hooker Brewery | Ireland – Data processed within the EEA |
We use central reservations, marketing, design, HR and ICT departments within the Connacht Hospitality Group which may have access to certain aspects of your data to complete your transactions with our Hotel.
Some jurisdictions may not have adequate safeguards for the protection of personal data, and where this is the case we comply with Chapter 5 of the General Data Protection Regulation (“GDPR”) to provide an alternative method of safeguarding your personal data.
LINKS TO OTHER SITES
Our website may, from time to time, contain links to and from other websites. If you follow a link to any of those websites, please note that those websites have their own privacy policies and that we do not accept any responsibility or liability for those policies. Please check those policies before you submit any data to those websites.
YOUR RIGHTS
As an individual, under EU law you have certain rights to apply to us to provide information or make amendments to how we process data relating to you. These rights apply in certain circumstances and are set out below: –
1. The right to access data relating to you (‘access right’). Please see DPG14 The Hawthorn-Subject Access Request Form.pdf;
2. The right to rectify/correct data relating to you (‘right to rectification’). Please see DPG16 The Hawthorn-Data Rectification Request Form.pdf;
3. The right to object to processing of data relating to you (‘right to object’). Please see DPG17 The Hawthorn-Object to Processing Form.pdf;
4. The right to restrict the processing of data relating to you (‘right to restriction’). Please see DPG18 The Hawthorn-Data Restriction Request Form.pdf;
5. The right to erase/delete data relating to you (i.e. the “right to erasure”). Please see DPG15 The Hawthorn-Data Erasure Request Form.pdf; and
6. The right to ‘port’ certain data relating to you from one organisation to another (‘right to data portability’). Please see DPG19 The Hawthorn-Portability Request Form.pdf;
The address for the purposes of GDPR is: Personal Data Requests, Connacht Hospitality Group, Dublin Road, Galway. H91K5DD, Ireland
CHANGES TO THIS POLICY
We reserve the right to change this Policy from time to time in our sole discretion. If we make any changes, we will post those changes here so that you can see what information we gather, how we might use that information and in what circumstances we may disclose it. By continuing to use our site or our services or otherwise provide data after we post any such changes, you accept and agree to this Policy as modified.
CONTACT US
Questions, comments, requests and complaints regarding this Policy and the information we hold are welcome and should be addressed to us at [email protected]
All requests will be dealt with promptly and efficiently.